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Policy Management

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Policy and procedure management for healthcare entities.

Our comprehensive policy management software solution transforms the way your organization handles policies and procedures, helps you move away from “the binder,” and allows your teammates to find the right policies, forms, and other documents in seconds.

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Policy management features at a glance.

  • Policy creation and integration

  • Collaboration and multi-step approval process

  • Employee attestation and comprehension

  • Easy access and search

Features of our policy management module.

Explore how Ntracts Compliance's Policy and Forms Management features are intelligently designed to simplify policy and procedure documentation, while enhancing efficiency and ensuring regulatory compliance with ease.

Policy creation and integration

Create policies directly within the software or integrate seamlessly with popular word-processing platforms such as Microsoft Word or Google Documents providing flexibility and convenience in policy drafting and allowing users to work within familiar environments.

Collaboration and multi-step approval process

Employee attestation and comprehension

Easy access and search

Ensure operational intelligence and enhance compliance through effective policy management

From document management to detailed auditing capabilities, our system is built to support the critical needs of modern healthcare environments, ensuring that policies are not only up-to-date and compliant but also effectively managed and adhered to across all levels of your organization. Unlock the full potential of your policy management with these key features:
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Update Alerts & Notifications

Policy owners receive notifications when it’s time to review and update policies, ensuring timely updates and adherence to compliance standards.  Staff policy email alerts will apprise employees about new or updated policies to keep all staff informed of the latest changes and additions, ensuring that the organization remains agile and compliant with current practices and regulations.

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Version Control

Version control ensures only the most current, approved documents are in use, enhancing efficiency and reducing risk.

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Policy Auditing Capabilities

Proactively ensure operational integrity and robust oversight by conducting detailed audits of policy adherence and effectiveness to identify gaps in compliance or areas where policies are not fully controlling the risks they are designed to mitigate. 

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Integration Across the Platform

Associate policies with procedures, documents, forms, or web links for full policy context and deeper understanding. Cross-walk policies to other platform records, including regulatory requirements or accreditation standards, to ensure continuous improvement and alignment with the latest standards.

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Equipment & Technology Licenses

Equipment and software assets have many related agreements. From the initial purchase agreement to the master service agreements and related service/repair and statements of work. Track and link these unique considerations back to actual assets for ease of legal and financial management.

Benefits of Ntracts Compliance policy management software.

Time and resource efficiency

Streamline policy creation, tracking, and approval to save time and reduce manual efforts

Fine prevention

Crosswalks (i.e. aligning policies with the latest regulation) keep you up to date and audit ready.

Advanced insights

Policy linkages throughout the platform to other modules allow the identification of gaps.

Scalability

Scale your organization effortlessly with automation and one centralized location for everything.

A fully integrated healthcare compliance system

Compliance programs

Ensure your policies are always up to date on the latest regulations.

Learning management system

Link your policies to our LMS for effortless onboarding and training.

Incident reporting

Link policies to incident reports to discover potential areas of risk in your policies.

Auditing and monitoring

Always be audit and survey ready with all your forms in one centralized repository.

Frequently Asked Questions

  • Policy management software is a tool designed to help organizations create, manage, distribute, and track compliance policies and procedures. It ensures that documents are up-to-date, accessible, and compliant with regulatory standards.

  • Yes, it automates document tracking, maintains version control, and ensures policies align with current standards through policy crosswalks, aiding in survey readiness and regulatory compliance.

  • Ntracts Compliance sends automated notifications for policy reviews, updates, and attestations, ensuring timely communication and compliance across your organization without manual follow-up.

  • Yes, Ntracts Compliance allows you to customize policy approval workflows to fit your organization’s hierarchy, ensuring the right levels of oversight and approval for each document.

  • Ntracts Compliance provides comprehensive support, including implementation guidance, training materials, and customer service, to ensure a smooth setup and optimal use of the policy management module.