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Healthcare policy management software

One system. Every policy, every process, every person.

Stop managing policies across shared drives, email threads and manual reminders. Ntracts Policy brings every document, approval and regulatory update into one place so your team spends less time chasing status and more time staying compliant.

See Ntracts Policy In Action
Download Solution Overview
15,000+
policy, procedure and forms templates in the Policy Library
1,000,000
end users across healthcare organizations nationwide
98%
customer support satisfaction score

SOLUTION OVERVIEW

The connected suite built for healthcare policy.

  • Policy visibility
  • Template library
  • Regulatory change

Challenge

Policies get buried and reviews go missed.

Without centralized tracking, documents expire unnoticed and staff continue working from outdated versions.

Solution

Automated review cycles keep everything current.

Policy Manager tracks approval expiration and maintains a full revision history so nothing slips through. 

Challenge

Building a compliant policy library from scratch takes time your team does not have.

Writing policies that meet federal and accreditation standards requires clinical expertise and hours of research that most organizations cannot spare.

Solution

Start with 15,000+ expert-built templates instead of a blank page.

The Policy Library gives your team a clinically authored, federally aligned starting point for every specialty. Review, customize and approve, not research and write from scratch. 

Challenge

Regulatory changes are hard to track and act on.

Healthcare organizations must monitor updates from federal agencies, accreditation bodies and state regulators, and act on the policies each change affects.

Solution

StayAlert! delivers the update and the resources to act on it.

Email notifications include the regulatory update plus customizable policies and tools specific to that change, so your team can respond without starting from scratch. 

Policy visibility
Template library
Regulatory change

Challenge

Policies get buried and reviews go missed.

Without centralized tracking, documents expire unnoticed and staff continue working from outdated versions.

Solution

Automated review cycles keep everything current.

Policy Manager tracks approval expiration and maintains a full revision history so nothing slips through. 

Challenge

Building a compliant policy library from scratch takes time your team does not have.

Writing policies that meet federal and accreditation standards requires clinical expertise and hours of research that most organizations cannot spare.

Solution

Start with 15,000+ expert-built templates instead of a blank page.

The Policy Library gives your team a clinically authored, federally aligned starting point for every specialty. Review, customize and approve, not research and write from scratch. 

Challenge

Regulatory changes are hard to track and act on.

Healthcare organizations must monitor updates from federal agencies, accreditation bodies and state regulators, and act on the policies each change affects.

Solution

StayAlert! delivers the update and the resources to act on it.

Email notifications include the regulatory update plus customizable policies and tools specific to that change, so your team can respond without starting from scratch. 

Everything your policy program needs, in one connected suite.

 See how Policy Manager, the Policy Library and StayAlert! work together, from first draft through every review cycle and regulatory update.

Policy Solution

Policy Manager

 Create, approve and maintain every policy through structured workflows with a full audit trail at every step.
• Configurable multi-step approval workflows
• Automated review cycles and version control
• Real-time visibility into approval status  

policy management

Policy Solution

Policy Library

 15,000+ policy, procedure and forms templates written to federal standards by clinical staff with RN expertise.
• Browse by specialty or search across the full library
• Import individual documents or entire manuals into Policy Manager 

policy library

Policy Solution

Learning Management System (sold separately)

 Web-based staff training designed for healthcare, including online and instructor-led courses, skills assessments, certifications and compliance reporting.
• 24/7 access from any device, no IT support required
• Unlimited continuing education credits 

learning management system

 

Policy Solution

StayAlert!

 Email notifications covering key regulatory compliance updates, each delivered with customizable policies and tools to help your team respond.
• Sign up through Policy Manager
• Each alert includes resources specific to that regulatory change 

regulatory notifications

Hospitals Health Systems Ambulatory Care Urgent Care Specialty Practices Multi-Facility Organizations

Frequently Asked Questions

  • Ntracts Policy is built for healthcare organizations where outdated, inconsistent, or untracked policies aren't just an administrative problem, they're a patient safety and regulatory risk.

    Health systems and hospitals operating across multiple facilities and departments get standardized policy across every site, automated review cycles with full approval tracking, policy updates connected directly to staff education and a complete, defensible audit trail ready for every survey, without the last-minute scramble.

    Post-acute and specialty care organizations get care-setting-specific policy manuals authored by RNs who understand their environment, not adapted hospital templates, plus real-time alerts when regulations affecting their setting change and incident-to-policy workflows that close the loop fast.

    Community health centers and FQHCs get pre-built templates that reduce drafting from days to minutes, HRSA and federal compliance alignment built in from day one, simple workflows that don't require a dedicated compliance team, and training tied directly to policy so attestation happens automatically.

    Regional networks and multi-site groups get one system of record across every location, controlled distribution that ensures every site is on the same version, aggregate reporting on completion, attestation, and gaps, and the ability to scale policy management without adding compliance headcount.

    If your organization manages policy across multiple sites, care settings, or regulatory frameworks, Ntracts Policy was built to handle that complexity without adding to it.

  • Ntracts offers a cloud-based policy management platform that automates approval workflows, version control, attestation, and reporting.

    It gives healthcare teams 24/7 access to current, compliant policies through a powerful search interface.

  • Ntracts' policy content is reviewed and updated continuously by a team of RN-led clinical and compliance experts who monitor regulatory changes from CMS, The Joint Commission, OSHA, HIPAA, and other governing bodies. Real-time alerts notify organizations when updates affect their active policies.

  • Ntracts' policy content is developed by registered nurses with deep clinical and regulatory expertise. This ensures that policies are not only legally compliant but also clinically sound and practical for front-line staff, a meaningful difference from generic policy templates.

  • The Ntracts policy library includes more than 15,000 customizable policy and procedure templates across 80+ manuals, covering hospitals, clinics, long-term care, behavioral health, and other care settings.

  • Yes. The policy management platform scales across multi-entity health systems, allowing organizations to manage enterprise-wide policies while maintaining facility- or department-specific variations where needed.

  • Through StayAlert!, your compliance team receives direct email alerts whenever a change from CMS, The Joint Commission, DNV, OSHA, OIG, or FDA affects your active policies, each notice includes a plain-language summary of the change plus updated policies and procedures ready to deploy.

    It's the only regulatory notification service of its kind in healthcare, and for organizations using Policy Manager, it closes the loop automatically: when a regulation changes, the affected policy is updated in the library before a surveyor finds the gap.

  • Ntracts Policy Manager includes built-in attestation and quiz tools that require staff to confirm they have read and understood each policy, and automatically tracks, timestamps, and reports every acknowledgment in a real-time audit trail.

    Teams can pull documentation of who has read what, when, and whether they passed the associated knowledge check at any time, giving organizations the documented proof they need for Joint Commission surveys, CMS audits, and internal governance reviews, without chasing down paper sign-off sheets or managing spreadsheets.

  • With Ntracts Policy Manager, reviewers can return a policy to any prior step in the approval workflow without scrapping the entire process and starting over.

    If a policy reaches legal review and needs clinical input revised, it goes back to that specific step, not back to square one.

    Every action is tracked in the audit trail, so the full history of who reviewed, who returned it, and why is documented throughout.

    For organizations managing dozens of policies in review simultaneously, that flexibility is the difference between a workflow that actually gets used and one that gets worked around.