Ntracts Contract Management Software Features & Benefits
Finally, an easy-to-use solution that focuses on your processes and allows you to comprehensively manage your contracts from initial request to termination.
Successful companies are complex and built around specific business processes to meet varying needs. So why would you choose a system that limits you to a vendor’s idea of what “best practice” looks like? Ntracts gives you the power to do business as you wish, and the flexibility to change along with your needs.
NO FEE INCREASE BASED ON CONTRACT VOLUME OR NUMBER OF USERS
Unlike virtually every Ntracts competitor, we provide our clients a flat fee pricing model. Too often we see organizations governing how their system is used to avoid increased costs; limiting how many contracts they enter or how many users have access. We want our customers to receive the maximum value for their purchase, no strings attached.
Custom Workflow Automation
ACTIVE CONTRACT MANAGEMENT
Actively manage your contracts your way, not ours. No more cumbersome spreadsheets or manual processes – workflow does the work and notifies the appropriate parties when action is needed. Workflow lets you know where the contract is in the process; whose desk is it on? At a macro level it enables you to quantitatively identify where your contracting process slows and why.
Outside Party Interface & Portal
Stop emailing documents!
Ntracts can eliminate the downloading/emailing/uploading of contracts during negotiation with the other party. It’s a time-consuming administrative burden that is not necessary.
Ntracts offers a portal for vendors to maintain their documents/files/credentials/certifications based on your requirements. We can define different types of documents/files for different types of entities you deal with. Then Ntracts can ‘ping’ those entities when they need to provide answers to your questions or provide additional documents.
Automated Document Assembly
SAVE TIME, INCREASE QUALITY
Rather than a library of language to choose from, HotDocs uses your templates to build a draft agreement up to 90% complete before a human ever touches it. Data from Ntracts is used to build the draft agreement and all associated documents necessary. Once assembled it is available in a Word format for continued editing.
In-App Document Editing
No downloading and uploading of documents
Ntracts offers in-app editing of documents. You don’t have to download the document to your local machine to view it; simply click the link and edit/view it in our built-in editor.
Finalize Contracts Faster
No more time and cost consuming printing, scanning, and re-uploading of documents. You can sign important documents without leaving Ntracts. Read More »
DON'T LET YOUR DATA HOLD YOU HOSTAGE
With Ntracts, it’s written into our agreement; you own your data. Many vendors in this space have a well-disguised clause in their agreement where they own your data should you choose to leave them. Ntracts doesn’t need ‘handcuffs’ to retain our customers; we’ve only lost a single client (1) in 25+ years.
Custom Data Fields
Capture More Specifics about your contracts
Need more specific data about your contracts such as cost per square foot on office space? If you can define it, we can track it and report it.
Ad Hoc Reporting
Your Reports Your way!
Ntracts provides an extensive set of standard reports. Don’t like the way they look? Simply make your own or modify the existing ones to suit your needs.
Everyone Needs a Little Extra Help Once in a While
Short on staff resources? No problem! Ntracts can help by providing optional professional services to review and scan those time intensive paper contracts.
Buy Only What you Need
We are committed to providing the most economically efficient configuration to suit your needs – start with the essentials and add more as you need it.
Call your Contracts by Their Real Names
Categorize your way, not generically.
Automatic Report Scheduler
Set it and Forget it
CEO needs a report emailed to the leadership team by 7:00 AM each Monday morning? No worries. Simply schedule the report and it will automatically run, email, and archive, anytime.
Interactive Charts & Graphs
Can I get this in a pie chart?
Choose from a wide variety of animated visualizations – our Wizard will walk you through the setup.
Complete Ad Hoc Reporting
Create, format, and modify your own custom reports and dashboards. Display whatever reports, charts, maps, text, hyperlinks, and images work for you.
COMPREHENSIVE AUDIT HISTORY
All user interactions are stored in a centralized hub, and all system configurations and notifications are auditable down to the click level.
Contract Record Search
QUICKLY LOCATE YOUR CONTRACTS
Search and filter your database. Save and share those searches for quick future recalls.
Contract Record Maintenance
YOUR DATA EASILY MANAGED
Capture and maintain the unique data you need.
Role Based Security
Manage access to data and functionality for each user.
Customized User Dashboards
Design, format, and save your own dashboard with multiple reports, charts, maps, and images. Just report the data you need to see when you need to see it.
Custom Email Alerts
Stay apprised of your responsibilities with optional email notifications on actions and workflows.
Nbox Notification Center
CENTRALIZED, IN-APP COMMUNICATIONS
Notifications and action responses let you easily route and track necessary tasks.